MYOB Acumatica licensing

Editions

MYOB Acumatica can be licensed with a general edition or a industry-specific edition:

General: Standard, Plus and Enterprise licences give access to ERP features such as finance and banking.
Industry-specific: Manufacturing and Construction features are available through specific licences.
Payroll: Either a standalone payroll edition or as an addition to another edition (e.g. Standard plus Payroll)

The edition determines the licensed entitlements as well as which user licence types are available.

The site’s edition is shown on the Licence Maintenance form (SM201510).

MYOB Acumatica Payroll licensing

To get any access to payroll features (including read-only access), you require a payroll edition of MYOB Acumatica as well as a Payroll Employee Subscription which gives you a People User entitlement.

The People User entitlement determines the number of employees you can pay, and can be assigned to users to give them access to payroll features.

User licence types

Users are assigned one or more licence types, which determine their level of access to the system. MYOB Acumatica operates on a named user basis, so each user of the MYOB Acumatica must be assigned at least one licence type to be able to log in. A site’s licence specifies the maximum number of users of each licence type.

The Licence Usage report (SM651001) in the Configuration > User Security section shows how many of each licence type has been assigned and the users each type has been assigned to.

Licence types are assigned to users on the Licence Types tab of the Users form.

The screens a user can access are determined by both their Licences (shown in this table) and their Role (see below). A user's roles may limit access to screens even when their licences allow access.

User licence type	Editions	Description
Full user	All	Access to all features available for your edition and entitlements, including setup and system administration tasks.
Employee	All	Access to employee self-service features such as tasks, timesheets and expenses.
Executive	All	Read-only access to all features and edit access for key tasks.
People User	Any payroll editions	Gives access to payroll-related features (including ESS) and determines the number of employees you are entitled to pay.
Sales & CRM	Plus Enterprise Manufacturing Construction	Access to all CRM-related features such as opportunities, sales orders, case management and marketing.
Warehouse	Plus Enterprise Manufacturing Construction	Access to all warehouse related features such as inventory, purchasing, sales order shipping and stocktake.
Project	Plus Enterprise Manufacturing Construction	Access to the Projects module and all project management features.
Field Service Manager	Plus Enterprise Manufacturing Construction	Access to features for managing a services team.
Field Service Technician	Plus Enterprise Manufacturing Construction	Access to features for executing service work.
Manufacturing	Manufacturing Construction	Access to features for carrying out manufacturing operations.
Finance	Enterprise Manufacturing Construction	Access to all administration and finance features such as Accounts Payable, Accounts Receivable, General Ledger and Cash Management.
Velixo Reporting User	All	Access to Velixo Reporting and writeback feature.
Quality Management for Distribution	Plus Enterprise	Access to QC testing at purchase receipt or shipping (in addition to Warehouse or Manufacturing).
Quality Management for Manufacturing	Manufacturing Construction	Access to QC testing at purchase receipt, shipping and in-production (in addition to Warehouse or Manufacturing).
Quality Management for QA Inspections & Checklists	Plus Enterprise Manufacturing Construction	Access to detailed inspections and checklists features (in addition to Warehouse or Manufacturing).
Quality Management for NC and CAPA	Plus Enterprise Manufacturing	Access to non-conformance and corrective and preventative actions feature (in addition to Warehouse or Manufacturing).
External bookkeeper	Enterprise	Access to back-office accounting features such as General Ledger, cashbook, tax and financial reports.
Full User (API)	All	See our page about API licences.

Access to features is controlled by licence type and role

A feature is only available to a user if both their licence type and role allow it. In most cases, a user’s licence gives access to more features than their role, and you can use roles to limit which of those licence features the user can actually use.

Unlike licence types, users can define their own roles on the User Roles form (SM201005). Administrators can assign roles to users on the Roles tab of the Users form (SM201010).

Sites with multiple companies

If a a site has multiple companies, and user records with the same username exist across multiple companies, then MYOB Acumatica treats them as a single user for the purpose of licensing.

For example:

A user with the username Adam exists in the companies Company1 and Company2.
The Adam in Company1 is assigned the user types “Employee User” and “Sales User”.
The Adam in Company 2 is assigned the user type “Sales User” only.

This will uses one “Employee User” licence and only one “Sales User” licence, as the Adam users in both companies are treated as the same user, and are counted only once for licensing.

Entitlements

Entitlements refers to the quantity of certain of certain features that you have access to. A site’s edition specifies the number of each licence type that can be assigned to users. In addition to licence type limits, the following entitlements are enforced:

Campaign Emails – the number of campaign emails that can be sent per month.
Companies – the number of individual companies that can be set up in the system.
Customer Portal Access – the number of users who can be given to the MYOB Acumatica Customer Portal.
Storage Space – the amount of storage space allocated for company databases and documents.
People User - the number of employees you are entitled to pay.

Licence type limits and usage are displayed on the Entitlements tab of the Licence Maintenance form. The amount of each entitlement depends on the edition of MYOB Acumatica that is licensed.

Additional fees apply if you exceed the entitlements for your subscription type. For more information, see MYOB Acumatica Service Terms.