Payables workspace terminology

Term in Acumatica

Equivalent term in AccountRight

Description

Bills and Adjustments

Purchases Command Centre -
Enter Purchases

You use this form to enter supplier documents—including landed cost bills, adjustments, and prepayments—and to view the details of existing documents.
For each supplier invoice (which is an AP bill in the system), adjustment, or prepayment request, an AP document of the appropriate type is created; it includes information about the supplier and the supplier’s original document, such as the reference number of the original supplier invoice or memo. Also, you can associate bills with the purchase orders used to order goods and with the purchase receipts issued to confirm the receipt of ordered goods.
You can edit bills, adjustments, and prepayments until they have been released.

Cheques And Payments

Purchases Command Centre -
Pay Bills

On this form, you can create accounts payable payment documents—cheques, debit adjustments, prepayments, supplier refunds, and cancelled cheques—and view and edit the details of existing payment documents. Also, you can add to payments the finance charges applied by the bank for payment processing. You can apply a payment document to AP bills and adjustments and release this payment document.

Quick Cheques

Banking Command Centre -
Spend Money

On this form, you can create a quick cheque to record a purchase that is immediately paid for by cash. On the quick cheque, you can provide the details of the purchased non-stock items or services and add finance charges applied by the bank for payment processing.

Batch Payments

Purchases Command Centre -
Prepare Electronic Payments

You can use this form to select a batch of payments to suppliers for Automated Clearing House (ACH) processing.

Supplier Price Worksheets

N/A

You can use this form to create supplier-specific price worksheets. By using a worksheet, you can make changes to prices in bulk. Prices defined in a worksheet become effective when you release the worksheet; before you release it, you can make edits and save your changes. Also, you can create a worksheet with promotional prices and set an expiration date for the promotion.

Term in Acumatica

Equivalent term in AccountRight

Description

Suppliers

Supplier Card

You use this form to create supplier accounts and view existing ones. When you create a new supplier account, you first select a supplier class for the supplier. This selection sets many elements to the default values from the supplier class; you can override these default settings

Non-Stock Items

Items

You can use this form to create, view, and edit non-stock items. Non-Stock Items are items that do not have physical inventory tracking but can still be sold, purchased, or used in transactions. These items are often used for services, warranties, labour, or virtual goods. The system     maintains only standard costs and base price information for non-stock items

Credit Terms

Payment Terms

You can use this form to define multiple types of credit terms that are commonly used by suppliers in their relations with your company and by your company in its relations with customers. Credit terms include the instalment option (one payment or multiple instalments), the payment schedule, and the terms for a cash discount (for only the single instalment option). Also, credit terms can be used as a schedule for overdue charges.

Supplier Prices

Standard Cost

You can use this form to add, view, and edit each supplier’s prices for stock and non-stock items. Changes made here become effective immediately.

Term in Acumatica

Equivalent term in AccountRight

Description

Release AP Documents

N/A

By using this form, you can view all the AP documents (bills, credit and debit adjustments, and prepayments) that are ready to be released. You can release all the documents or only selected ones. The Release action changes the status of the selected Accounts Payable documents to Open, and either creates Unposted batches or posts batches directly to the general ledger, depending on whether the Automatically Post on Release check box is selected on the Accounts Payable Preferences (AP101000) form

Prepare Payments

Purchases Command Centre -
Pay Bills

By using this form, you can pay for outstanding AP documents (bills, adjustments, prepayments, and separate lines of a bill) by using a payment method associated with a specific cash account.

Process Payments / Print Cheques

Purchases Command Centre -
Print Cheques

You use this form to print cheques for payment documents (AP cheques and quick cheques). For more details, see To Print Cheques. Also, on this form, you can create a batch of ACH payments for the appropriate payment method.

Release Payments

N/A

You can use this form to release internal AP payment documents (such as cheques, quick cheques, and voided cheques). You can use selection criteria to filter the list of documents, and you can release all the listed documents or only those you select

Approve Bills for Payment

N/A

You can use this form to approve AP documents (bills, adjustments, and prepayments) for payment. Only documents with a status of Open appear on the list. Only AP bills can be approved on this form. You can select the documents for approval using various criteria.

Generate GST Debit Adjustments

N/A

On this form, you can view the list of documents that were paid in full within the cash discount period and to which the system has applied a value-added tax (GST) reduced based on cash discounts.

Generate Intercompany Documents

N/A

You use this form for the mass generation of AP documents based on AR documents from the selling company or branch. The table shows a list of AR documents in the related companies or branches for which new AP documents can be generated. This list can be narrowed based on any criteria you specify in the Selection area of the form.

Close Financial Periods

Lock Period (Preferences- Security)

You can use this form to close open financial periods in the accounts payable subledger. A financial period can be closed in the general ledger only if it has been closed in the accounts payable, accounts receivable, cash management, inventory, and fixed assets subledgers. When you close a given financial period, all preceding open periods will be closed as well (if they have not already been closed). Also, you can use this form to reopen closed financial periods.

Validate Supplier Balances

N/A

You can use this form to recalculate the balances of selected suppliers. Balances are recalculated based on the history records and are matched to the account balances stored in the database.

Print / Email AP Remittance Advice

Print/ Email Remittance Advices

You can use this form to send out remittance advice for Batch Payments, either by printing out documents or by sending them via email.

Term in Acumatica

Equivalent term in AccountRight

Description

Supplier Details

Reports - Purchases -
Supplier -
Purchases [Supplier Detail]

This form is intended for quick inquiries about a specific supplier’s outstanding balance. You can view the balance for a particular financial period and a specified currency.

Supplier Summary

Reports - Purchases -
Supplier -
Aged Payable Summary

You use this form for quick inquiries about suppliers’ outstanding balances. You can view current balances or balances by a past period.

Bills Pending Payments

Reports - Purchases -
Supplier -
Aged Payable Details

You use this form to view summary information about outstanding bills that have been approved for payment but have not been paid yet.

Cheques Pending Printing

N/A

You use this form to view AP checks that should be printed. To find the needed cheques, you can select payment documents by date, cash account, and payment method.

Discrepancy by Account

Company Data Auditor

You can use this form to find any discrepancies between AP and GL accounts in a particular range of financial periods. This table shows the list of accounts that meet the criteria you have specified and that were updated within the specified range of periods.

Discrepancy by Supplier

N/A

You can use this form to find any discrepancies between AP and GL accounts that have been updated for each supplier (or for a supplier you select) in a specified financial period. The table displays the list of suppliers that meet the selection criteria you specify, with the discrepancy (if applicable) listed for each supplier.
The system navigates to this form when you click a link in the Discrepancy column on the Discrepancy by Account (AP409010) form.

Discrepancy by Document

N/A

You can use this form to find any discrepancies between the AP and GL accounts for a specified supplier in a particular financial period, caused by AP documents. The table displays the AP documents that meet the selection criteria you specify, with information on each document, including the discrepancy (if applicable).
The system navigates to this form when you click a link in the Discrepancy column on the Discrepancy by Supplier (AP409020) form for one of the listed suppliers.

Cheque Register

N/A

You use this form to find out whether a particular cheque number has been used and if it has, by which AP cheque.

Term in Acumatica

Equivalent term in AccountRight

Description

Cheque Form

Print Cheques

This report is used to print cheques by using the Process Payments / Print Cheques form. Cheques will be printed for all the payment documents or document lines selected on the form. If a payment has been applied to multiple lines of a bill, this payment is presented in one line of the cheque.

Cheque Form with Remittance

Print/ Email Remittance Advice

You can use this report to print cheques with remittance by using the Process Payments / Print Cheques form. Cheques will be printed for all the payment documents or document lines selected on the form. If a payment has been applied to multiple lines of a bill, this payment is presented in one line of the cheque.

Additional Remittance Form

N/A

To use this report, on the Payment Methods form, select the Print Remittance Report check box and select this report as the Remittance Report. Cheque stubs will be printed for the specified payment method and cash account for all printed cheques, starting with the Cheque with the selected number.

Remittance Advice

Remittance Advice

This report displays remittance advice for payments.

Print / Email AP Remittance Advice

Print/ Email Remittance Advice

You can use this form to send out remittance advice for Batch Payments, either by printing out documents or by sending them via email.

Term in Acumatica

Equivalent term in AccountRight

Description

AP Balance by GL Account

This report displays the balances of the AP accounts and activities on the accounts for the selected period. Documents are grouped by account, subaccount, and supplier.

AP Balance by Supplier

Reports - Purchases -
Supplier -
Purchases [Supplier Detail]

This report displays the supplier balances for each account related to the supplier in the financial period you specify. You can control which documents you view and whether they are matched against payments. All the amounts are shown in the base currency

AP Balance by Supplier MC

Payables Reconciliation (Details)

This multicurrency report displays the supplier balances in each of the currencies used for the selected financial period. You can control which documents you view and whether they are matched against payments.

AP Open Documents by Supplier

Reports - Purchases -
To Do List - To Do List - Payables

This report displays the list of accounts payable documents that are open as of the current business date or a list of suppliers with their aggregated amounts, depending on the report format. On the report form, you can also specify the company, branch, supplier, and project for which you want to view data.

AP Open Documents by Project

N/A

This report displays the list of AP documents that are open as of the current business date or a list of suppliers with their aggregated amounts, depending on the report format. On the report form, you can also specify the company, branch, supplier, and project for which you want to view data.

AP Aging

Reports - Purchases -
Payables - Aged Payables

This report shows released AP documents whose document dates are earlier than or the same as the date specified by in the Age as of Date box on the Report Parameters tab. The report also shows the document balance as of the ageing date. The balances that are not overdue are displayed in the Current column of the report.

AP Aging MC

Payables Reconciliation (Details)

This multicurrency report shows released AP documents whose document dates are earlier than or the same as the date specified by in the Age as of Date box on the Report Parameters tab. The report also shows the document balance as of the ageing date.

AP Coming Due

Aged Payables Report with promised date column added

This report displays the list of suppliers with outstanding balances. The overdue balances are displayed in the Past Due column, while the balances that are not overdue are arranged by days outstanding. The report can be shown in summary format or in detailed format with the documents that created the balance. The amounts are shown in the base currency.

AP Coming Due MC

Payables Reconciliation (Details) with Promised Date Added

This multicurrency report displays the list of suppliers with outstanding balances. The overdue balances are displayed in the Past Due column, while the balances that are not overdue are arranged by days outstanding. The report can be shown in summary format or in detailed format with the documents that created the balance.

AP Aged Period Sensitive

Payables Reconciliation (Details)

This report displays the list of suppliers with past due balances and displays documents with the due date and the document date. The balances are arranged by days past due on the last day of the specified period.

Bills Pending Approval

N/A

This report shows released documents that have yet to be approved for payment. Documents matching the parameters you specify are listed by the document type and date.

Bills Pending Payment

N/A

This report shows documents that have been approved for payment but not paid. Documents are listed by cash account, document date, and supplier.

Payments Pending Processing

N/A

This report displays the payments pending processing, which you can filter by cash account, payment method, supplier, project, and date.

Cheques Pending Printing

N/A

This report displays the cheques pending printing for a particular cash account or for all cash accounts.

Supplier Summary

Card List Details (Suppliers)

This report lists all suppliers with their default currency, credit terms, tax zone, and other basic information. The report shows only the suppliers visible to your user account, based on the roles assigned to the account.

Supplier Details

Supplier Purchase (Supplier Details)

This report lists all information about a supplier that can be found on the supplier screen such as general info, status, GL accounts, purchase settings etc.

Supplier History Summary

Supplier Purchase (Supplier Summary)

This report displays a summary of balance history for suppliers whose balance has been changing during the date range you specify.

Supplier History

N/A

This report displays the supplier’s balance history during the date range you specify

AP Edit

N/A

This report lists the AP documents that have been entered into the system but not released. You can narrow the information by supplier, branch, or and other selection criteria. In the report, documents are listed by document type, financial period, and document date.

AP Edit Detailed

N/A

This report shows the details of AP documents that have been entered into the system but not released for the financial period or range of periods you select. In the report, documents are listed by the financial period, the document date, and the supplier on the document.

AP Register

Purchase Register Details

This report lists all the AP documents that have been released in the system. On the report form, you can specify a particular supplier (or view information on all suppliers) and the financial period or range of periods you want to report on, among other selection parameters.

AP Register Detailed

Purchase Register Details

This report shows the details of AP documents that have been released in the system. On the report form, you can specify the financial period or range of periods you want to report on, among other selection parameters.
In the report, documents are arranged by type, date, and supplier. The details include the batch number and batch transactions.

AP Payment Register

Supplier Payments History

This report shows the details of AP payments (of all types or a selected type) released in the system. On the report form, you can specify the financial period or range of periods you want to report on, among other selection parameters.
In the report, payment documents are arranged by type, date, and supplier, to make it easier for you to comprehend larger amounts of data.

AP Batch Register

N/A

This report lists AP transactions generated during the financial period or range of periods you specify. Transactions are listed by their date and shown with batch control totals in the base currency.

AP Batch Register Detailed

N/A

This report displays the details of AP transactions generated during the specified financial period (or range of periods) that meet any other selection criteria you specify. Batch details in the report include accounts, subaccounts, document reference numbers, and debit and credit amounts.

Single Remittance Advice

Print/ Email Remittance Advice

This report displays remittance advice based on a payment reference number that will need to be specified.

Term in Acumatica

Equivalent term in AccountRight

Description

Accounts Payable Preferences

Setup- Easy Setup Assistant- Purchases

You use this form to configure the accounts payable subledger. The settings defined on this form include numbering sequences for AP bills, cheques, payments, and AP batches. On this form, you can also specify the default supplier class, which provides default settings when users create supplier classes and suppliers.

Supplier Classes

N/A

You can use this form to create supplier classes, which are groups of suppliers with similar properties. Supplier classes make it easier to create Supplier accounts on the Suppliers (AP303000) form: Once you assign a new supplier to a specific class, the default accounts and subaccounts from the class, as well as other settings defined for the class, will be inserted into the corresponding elements. In addition, Classes are also helpful for reporting purposes.

Item Classes

Item Levels

On this form, you can define item classes, which are used to group stock or non-stock items with similar properties and to provide default settings for new items. In addition, Classes are also helpful for reporting purposes.