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Processing Deposits

This job aid contains step-by-step instructions related to processing of deposits in MYOB Acumatica.

Creating a Deposit

  1. Open the Bank Deposits (CA305000) form.

    To open the form for creating a new record, type the form ID in the Search box, and on the Search form, point at the form title and click New.

  2. On the form toolbar, click Add New Record to create a new deposit.

  3. In the Tran. Type box, select CA Deposit.

  4. In the Cash Account box, choose the cash account to which the system will post the deposit.

  5. In the Document Ref. box, enter the external reference number of the deposit (that is, the reference number the financial institution has assigned to the deposit).

  6. If needed, in the Cash Drop Account box, select the cash account from which you also want to deposit some amount to the bank account.

  7. If you have selected a cash drop account, in the Cash Drop Amount box, specify the amount that you want to deposit from the cash drop account.

  8. In the Deposit Date box, change the date, if needed. The Fin. Period box is filled in automatically, based on the selected document date.

  9. If needed, in the Description box, enter a brief description of the deposit.

  10. On the Payments tab, click Add Payment. The Add Payment to Deposit dialog box opens.

  11. In the Add Payment to Deposit dialog box, do the following:

    1. If needed, in the Clearing Account box, select the clearing account that recorded the payments.

    2. If needed, in the Payment Method, select the payment method used for recording payments.

    3. In the Start Date box, change the start date of the period for which you want to view payments, if needed.

    4. In the End Date box, change the end date of the period for which you want to view payments, if needed.

    5. In the table, select the payments that you want to deposit by selecting the appropriate unlabeled check boxes.

    6. Click Add & Close to exit the dialog box and add the selected payments to the Payments tab.

  12. If needed, on the Charges tab, click Add Row, and for each charge that has been applied to the bank deposit specify the following settings:

    1. Charge: The ID of the entry type of this bank charge.

    2. Payment Method: The payment method of the deposited payments to which this charge should be applied.

      If you do not specify a payment method for this charge, the system will apply the charge to all payments except for those for which you specify another charge.

    3. Chargeable Amount: The amount to be used as a base for the charge.

    4. Charge Amount: The amount of the charge.

      You can configure a charge rate for the clearing account associated with the bank cash account to which the system will automatically apply when you create a bank deposit for this clearing account.

  13. On the form toolbar, click Save to save your changes.

 

Releasing a Deposit

  1. Open the Bank Deposits (CA305000) form.

  2. Check the Tran. Type box, and change it, if needed.

  3. In the Reference Nbr. box, select the deposit you want to release.

  4. Check the status of the deposit (it should be Balanced).

  5. On the form toolbar, click Release. The system assigns the Released status to the released document.

 

Printing a Deposit Slip

  1. Open the Deposit Slip (CA656500) form.

  2. On the Report Parameters tab, check the Document Type box, and change it, if needed.

  3. In the Reference Number box, select the deposit you want to print.

  4. On the form toolbar, click Run Report.

  5. On the form toolbar of the generated report, click Print. The browser opens the Print dialog box with printing options.

  6. Select the appropriate options to print the entire report or selected pages and start printing.

 

Voiding a Deposit

  1. Open the Bank Deposits (CA305000) form.

  2. Check the Tran. Type box, and change it to CA Deposit, if needed.

  3. In the Reference Nbr. box, select the deposit you want to void.

  4. On the form toolbar, click Void.
    The system creates a document on this form with the CA Void Deposit type and the same reference number as the deposit. You use this document in the remaining steps of this procedure.

  5. In the Description box, type a brief description.

  6. On the form toolbar, click Save to save the voided payment.

  7. On the form toolbar, click Release. The new document is assigned the Released status. The system assigns the Voided status to the voided deposit.