Receivables workspace terminology

Term in Acumatica

Equivalent term in AccountRight

Description

Invoices and Memos

Sales Command Centre
- Enter Sales

Invoice and Memo screen is used to create, view, and modify AR invoices, memos, and other documents.

Payments and Applications

Sales Command Centre
- Receive Payments

Payments and Applications screen is used to enter incoming payments and apply them against the Customer’s open items (not imported via a bank feed), as well as to create Customer refunds and to add charges applied by the bank for payment processing. This screen can also be used to release a payment document on this form as well.

Cash Sales

Sales Command Centre
- Spend Money

Recording cash sales—those for which the services rendered are paid immediately by either cash or credit card. The resulting document generated upon release of a cash sale is a fully paid invoice, which can be cleared right away.

Sales Price Worksheets

n/a

Sales Price worksheet facilitates ass-changes to prices. When you release the worksheet, the system updates the sales prices with the prices defined in the worksheet; before you release it, you can save your changes. Prices in the released worksheet become effective on the date you have specified in the Effective Date box.

Term in Acumatica

Equivalent term in AccountRight

Description

Customers

Card File- Card List

With this form, you can create Customer accounts and view the details of existing accounts. You can enter the needed number of locations and contacts for any Customer. When you create a new Customer account, first assign the Customer to a Customer class. This saves you time on data entry because the system inserts the default values of the class into the appropriate form elements; you can override any of these default settings.

Customer Payment Methods

Sales- Sales and Purchase Info- Payment Methods

This form to specify details for the payment methods used by particular Customers. You may assign each Customer any number of payment methods and, for payment methods that can involve multiple sets of details, any number of these detail sets. For example, if the payment method involves the use of credit cards, you can specify any number of credit cards (each of which is a set of details) for the Customer.

Non-Stock Items

Items (All tracked and non-tracked)

Non-Stock Items are items that do not have physical inventory tracking but can still be sold, purchased, or used in transactions. These items are often used for services, warranties, labour, or virtual goods. This form is used to create, view, and edit non-stock items.

Credit Terms

Setup- Easy Setup Assistant- Sales- Payment Information

Credit Terms screen is used to define multiple types of credit terms that are commonly used by both your company in its relations with Customers and suppliers in their relations with your company. Credit terms include the instalment option (one payment or multiple instalments), the payment schedule, and the terms for a cash discount (for only the single instalment option). Also, credit terms can be used as a schedule for overdue charges.

Sales Prices

Items (All tracked and non-tracked)

You can use this form to review and edit all prices for inventory items that match the criteria you specify. Changes made on this form become effective immediately. Also, with one click, you can create a price worksheet containing all prices for inventory items matching the selected criteria.

Salespersons

Employees (or quick add from inside Sale)

This form is used to create and modify new salesperson accounts.

Term in Acumatica

Equivalent term in AccountRight

Description

Release AR Documents

N/A

This form can be used to release all or selected ready-to-be-released (Balanced) documents and unreleased applications of open payments and credit memos. Once released, the status of Accounts Receivable documents will be changed to Open.  

Print Invoices and Memos

Sales Command Centre
- Print/Email Invoices

From this form, users are able to print or e-mail Accounts Receivable (AR) documents to Customers. These AR documents can include various statuses (such as Closed, Open or Balanced) and can be selected from a date range.

Write Off Balances and Credits

Settle Returns and Credits

Balances or credits of existing Customers can be written off using this form. AR documents can be selected by Customers, post period and type of write-off operation.

Auto-Apply Payments

Receive All

Users use this form to initiate automatic payment application for all open documents of Customers that belong to the statement cycle selected on this form. Users should apply payments and calculate any overdue charges before preparing statements to avoid incorrect calculation of aged balances.

Calculate Overdue Charges

N/A

This form is used to find documents that are subject to overdue charges, calculate the exact amounts of overdue charges, and create appropriate documents for the charges. The overdue documents can be selected by statement cycle, Customer class and
Customer.

Prepare Statements

Sales Command Centre
- Print/Email Statements

On this form, you can prepare statements for selected statement cycles or for all cycles. Statements prepared will subsequently be available for print or email to selected Customers on the Print Statements screen. Statement cycles can be configured on the Statement Cycles screen.

Print Statements

Sales Command Centre
- Print/Email Statements

You use this form to print or email statements for the selected statement cycle in accordance with Customer settings. You can also view unprocessed statements or already-processed statements.

Prepare Dunning Letters

Sales Command Centre- Invoice Reminders

This form is used to generate dunning letters for Customers that have unpaid and overdue invoices. There are 4 levels of dunning letters as configured on the Accounts Receivable Preferences form. After you generate dunning letters by using the current form, you can review and process them further on the Print/Release Dunning Letters form.

Print / Release Dunning Letters

Sales Command Centre- Invoice Reminders

You can use this form to release, email and print the dunning letters that were created on the Prepare Dunning Letters form.

Manage Credit Holds

Credit Hold

By using this form, you can place Customers that have overdue invoices and have received the final dunning letters on credit hold; you can also remove the credit hold for the Customers after they have paid. Once a credit hold has been applied to a customer account, no new sales orders or invoices can be created for this Customer.

Generate GST Credit Memos

Returns and Credits

On this form, you can view the list of documents that were paid in full within the cash discount period and to which a GST reduced based on cash discounts has been applied (that is, a GST with the Reduce Taxable Amount on Early Payment option selected in the Cash Discount box on the Taxes form). Credit memos can be generated for selected documents. After credit memos are released, he cashes discount amounts will be applied to the appropriate documents, and the documents will be closed.

Close Financial Periods

Close a Financial Year OR Lock Period (Preferences- Security)

You can use this form to close financial periods that are currently open in the accounts receivable subledger. A financial period can be closed in the general ledger only if it has been closed in the accounts payable, accounts receivable, cash management, inventory, and fixed assets subledgers. You can also use this form to reopen closed financial periods. By default, the ability to post transactions to closed periods is granted to only users assigned to the Financial Supervisor role on the User Roles form.

Recalculate Customer Balances

N/A

This form can be used to recalculate Customer balances starting with the selected financial period. Balances are recalculated based on the history records (released AR documents) that are matched to the Customer balances stored in the database.

Term in Acumatica

Equivalent term in AccountRight

Description

Customer Details

Reports - Sales -
Customer - Sales [Customer Detail]

This form is used to track outstanding balances for a specific Customer. By default, the form displays the list of Customer documents that have the Open status, but you can add to the list closed documents and unreleased documents by selecting the Show All Documents and Include Unreleased Documents check boxes, respectively.

Customer Summary

Reports - Sales -
Customer - Sales [Customer Summary]

You can use this form to view outstanding Customer by the criteria you select, such as the Customer class, the financial period, and the account-subaccount pair used for the Customers of the class.

Statement History Summary

N/A (could use Activity Statement but doesn’t show previously prepared)

On this form, you can view the history of statements for each statement cycle during the specified period of time. You can easily drill down to the details of each statement.

Statement History Details

N/A (could use Activity Statement but doesn’t show previously prepared)

You can use this form to view the statement history for each statement cycle. You can easily drill down to the details of the statement.

Customer Statement History

N/A (could use Activity Statement but doesn’t show previously prepared)

You can use this form to view the statement history for a particular Customer and drill down to the details of each statement.

Dunning Letter History by Customer

N/A (could use Activity Statement but doesn’t show previously prepared)

By using this form, you can view the history of produced dunning letters for the selected Customer account along with the overdue balance.

Dunning Letter History by Document

N/A

By using this form, you can view the history of produced dunning letters for documents of the selected Customer account.

Discrepancy by Account

Company Data Auditor

You can use this form to find discrepancies between the balances of AR account in the GL and in an AR subledger with the accounts listed for a selected range of financial periods.

Invoiced Items

Reports- Sales- Sales Activity Details

You can use this form to view a list of AR documents (including invoice, debit memo, credit memo, overdue charge and credit write-off) that have been created.

Discrepancy by Customer

Company Data Auditor

You can use this form to find any discrepancies between AR and GL accounts that have been updated for each Customer (or for a customer you select) in a specified financial period. The table displays a list of Customers that meet the selection criteria you specify, with the discrepancy (if applicable) listed for each Customer.

Discrepancy by Document

Company Data Auditor

You can use this form to find any discrepancies between the AR and GL accounts for a specified Customer in a particular financial period, caused by AR documents. The table displays a list of the AR documents that meet the selection criteria you specify, with information on each document, including the discrepancy (if applicable).

Term in Acumatica

Equivalent term in AccountRight

Description

Dunning Letter

Sales Command Centre
- Invoice Reminders

This report can be used to view dunning letters that have been generated on the Prepare Dunning Letters form.

Invoice/Memo

Sales Command Centre
- Print/Email Invoices

By using this report, you can view and print a particular accounts receivable document, which you select by its reference number.

Term in Acumatica

Equivalent term in AccountRight

Description

AR Balance by GL Account

Reports- Sales- Sales & Receivables Journal

This report displays the balances of the AR accounts and activities on the accounts for the selected period. Documents are grouped by account and subaccount pair and listed by their reference numbers. You can view each document’s dates, original amount, and balance after payment application.

AR Balance by Customer

Reports -Sales- Customer- Sales (Customer Summary)

This report displays the outstanding balances of the selected Customer (or all Customers) during the selected period. For each Customer, documents are grouped by account–subaccount pair and listed by reference number.

AR Open Documents by Customer

Reports-Sales-Customer- Sales (Customer Summary)

This report displays the list of accounts receivable documents that are open as of the current business date or a list of projects with their aggregated amounts, depending on the report format. Amounts of credit memos are shown with the negative
sign.

AR Open Documents by Project

N/A- Job reports are similar but will show all- not just open

This report displays the list of accounts receivable documents that are open as of the current business date or a list of Customers with their aggregated amounts, depending on the report format. In the report, the documents are grouped first by Customer and then by project.

AR Balance by Customer MC

N/A

This report displays the outstanding foreign currency balances of the selected Customer (or all Customers) during the selected period. For each Customer, documents are grouped by account–subaccount pair and listed by reference number.

AR Aging

Reports - Sales - Receivables -
Aged Receivables

You use this report to determine which documents are overdue for payment and for how long. The report shows all released AR documents in the system, and the document balances on the date specified in the Age as of Date box on this report
form.

AR Aging MC

Reports - Sales - Receivables -
Receivables Rec

You use this multicurrency report to determine which documents are overdue for payment and for how long. The report shows all released AR documents in the system, and the document balances on the date specified in the Age as of Date box on this report
form.

AR Coming Due

Reports - Sales - Receivables -
Aged Receivables (with additional columns added)

This report is designed to show when you should expect to get payments for outstanding AR documents. The report shows all open AR documents recorded in the system, regardless of the current business date or the date specified in the Ageing Date box on this report form. The documents are grouped by statement cycle and by Customer, broken down by ageing periods or financial periods, depending on the settings of the statement cycle specified for a customer. The amounts are shown in the base currency.

AR Coming Due MC

Reports - Sales - Receivables -
Receivables Rec (with additional columns added)

This multicurrency report is designed to show when you should expect to get payments for the outstanding documents. The report shows all open documents recorded in the system, regardless of the current business date or the date specified in the Ageing Date box on this report form. The amounts are shown in the currency of the document and in the base currency.

AR Aged Period Sensitive

Reports - Sales - Receivables -
Receivables Rec

You use this report to determine the state of the open documents at the end of a particular period. This report shows the documents (by statement cycle and by Customer) that are outstanding at the end of the specified period, broken down by ageing periods or financial periods, depending on the settings of the statement cycle specified for a customer.

Customer Summary

Reports - Sales -
Customer - Sales [Customer Summary]

This report lists Customers with their current balances, default currency, credit terms, tax zone, and other related information. The report will show only the Customers visible to the current user based on the roles assigned to the user.

Customer Profiles

Reports- Cards- Card List Details (Customer)

This report shows all the details (from the database) of a selected Customer account or of all Customer accounts.

Customer History Summary

Reports- Cards- Card List Summary

This report displays a summary of balance history for Customers whose balance has changed during the date range you specify.

Customer History

Reports- Cards- Card List Summary

This report displays the balance history of a customer (or all Customers) over the date range you specify.

AR Edit

N/A

This report shows the accounts receivable documents that have been entered into the system but not released. You can view the documents for all Customers or select a customer for which you want to view documents. Documents are listed by document type, financial period, and document date.

AR Edit Detailed

N/A

This report shows the details of accounts receivable documents that have been entered into the system but not released. On the report form, you can specify the document type you want to view in the report and the financial period or range of periods you want to report on, among other selection parameters

AR Register

Reports - Sales - Receivables -
Receivables Rec

This report lists all the accounts receivable documents that have been released in the system. The report shows documents arranged by type, date, and Customer. Document amounts are displayed in the original currency and in the base currency.

AR Register Detailed

Reports - Sales - Receivables -
Receivables Rec

This report shows the details of AR documents that have been released in the system. The report shows documents arranged by type, date, and Customer. The details include the batch number and batch transactions. Document amounts are shown in the original currency and in the base currency.

AR Batch Register

N/A

This report lists AR transactions generated during the financial period or range of periods you specify. Transactions are listed by their date and shown with batch control totals in the base currency.

AR Batch Register Detailed

N/A

This report displays the details of AR transactions generated during the specified financial period (or range of periods) that meet any other selection criteria you specify. Batch details include accounts, subaccounts, document reference numbers, and debit and credit amounts. The batches are listed by their dates.

Term in Acumatica

Equivalent term in AccountRight

Description

Sales Profitability Analysis

Business Insights- profitability details

This form is used to determine the profitability of various specified items (such as item class, items or Customer) by examining its net sales, cost, margin and margin percentage.

Daily Sales Profitability

N/A

This report displays the net sales amounts, costs, margins, and margin percentages calculated on the specific transactions to each Customer during the specified date range. Additionally, you can filter the data by transaction type, warehouse, and inventory item.

Sales Profitability by Customer Class and Customer

Job P&L Report

This report displays the net sales amounts, costs, margins, and margin percentages of all sales to each Customer class and each Customer during the specified date range. Additionally, you can filter the data by inventory item.

Sales Profitability by Item Class and Item

N/A

This report shows the net sales amounts, costs, margins, and margin percentages calculated for each inventory item and item class based on the sales that occurred during the specified date range. Additionally, you can filter the data by Customer.

Term in Acumatica

Equivalent term in AccountRight

Description

Accounts Receivable Preferences

Setup- Easy Setup Assistant- Sales

You use this form to configure the accounts receivable settings. Settings defined on this form include numbering sequences for AR documents, document and payment processing settings, and mailing settings. Some settings on this form cannot be changed once production use has begun, such as the numbering sequences assigned for invoices, debit and credit memos, and Customer payments. Other settings can be changed at will.

Statement Cycles

N/A

You can use this form to create statement cycles, which make it possible to track Customers’ outstanding balances and send electronic or printed statements to the Customers. You can define five ageing periods for AR documents and use them to prepare an accounts receivable ageing schedule. Alternatively, you configure the statement cycles so that the system will age documents by financial periods.

Overdue Charges

Late Payment Charge

On this form, you can define overdue charges to be used for late payments in the collection process. You define the overdue charges by creating overdue charge codes. You can create as many overdue charge codes as needed.

Reason Codes

N/A

On this form, you can configure reason codes, which are used to specify why transactions of particular types were performed and to provide the appropriate accounts to be updated with the transaction amounts.

Customer Classes

N/A

On this form, you can create Customer classes, which are groups of Customers with similar properties. These classes make it easier to create Customer accounts on the Customers form: Once you select a class for a customer you are entering, the system inserts the settings you've defined for the class, such as default accounts and subaccounts, into the corresponding form elements.

Customer Price Classes

Item Price Level

On this form, you can add, edit, view, and delete Customer price classes, which are classes that group Customers by the price level offered to them. If no other price classes are defined in the system, all Customers are assigned to the BASE price class.

Item Classes

N/A

On this form, you can define item classes, which are used to group stock or non-stock items with similar properties and to provide default settings for new items. You can browse through the existing item classes and modify their settings, add new classes, and delete unused (unpopulated) classes from the system. In addition, Classes are also helpful for reporting purposes

Item Price Classes

Item Price

This form displays a list of the item price classes available in the system. You can use the form to add new classes or delete unused (unpopulated) classes. Item price classes are used to group inventory items for base and sales price calculation. A price class may include items of one or more item classes.