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Reviewing Accounts Balances and Details

This job aid contains instructions related to obtaining accounts' summary information in MYOB Acumatica.

Viewing Account Summary Information

  1. Open the Account Summary (GL401000) form.
  2. In the Company/Branch box, select the company or branch for which you want to view data.
  3. In the Ledger box, select the ledger for the accounts you want to view.
  4. In the Period box, select the period for which you want to display summaries.
  5. To inquire about the accounts of specific class, select an Account Class.
  6. In the Subaccount box, do one of the following:
    1. Specify a subaccount.
    2. Specify a mask to view a group of subaccounts. To define a mask, specify the values for only some of the segments. The system will select all the different subaccounts that have the specified segment values.
    3. Leave this box blank to view transactions on the account detailed by all relevant subaccounts.
  7. Select the Show Currency Details check box if you want to view currency details.
  8. In the table, view the summary balance for general ledger accounts and subaccounts that meet the selection criteria you have entered.
  9. If needed, view more information by doing any of the following:
    1. To view account details, select an account and click Account Details on the table toolbar.
    2. To view account balances by subaccount, select an account and click Account by Subaccount on the table toolbar.
    3. To view account information by financial period, select an account and click Account by Period on the table toolbar.
    4. To view account activity for the previous period, click Go to Previous Record on the form toolbar.
    5. To view account activity for the next period, click Go to the Next Record on the form toolbar.

 

Viewing Account Details

  1. Open the Account Details (GL404000) form.
  2. In the Company/Branch box, select the company or branch for which you want to view data.
  3. In the Ledger box, select the ledger in which you want to view account balances.
  4. In the From Period box in the Summary area, select the financial period that begins the date range of the batches you want to view.
  5. In the To Period box, select the financial period that ends the date range of the batches you want to view.
  6. In the Account box, select the account for which you want to view details.
  7. In the Subaccount box, do one of the following:
    1. Specify a subaccount.
    2. Specify a mask to view a group of subaccounts. To define a mask, specify the values for only some of the segments. The system will select all the different subaccounts that have the specified segment values.
    3. Leave this box blank to view transactions on the account detailed by all relevant subaccounts.
  8. Use the check boxes on the right side of the Summary area to adjust the information you want to view in the list:
    1. To view only daily total credits and total debits, select the Show Summary check box.
    2. To add the batches with a Released status, select the Include Unposted check box.
    3. To add the batches with the On Hold and Balanced status, select the Include Unreleased check box. This option becomes available only if you select the Include Unposted check box.
    4. To view currency details, select the Show Currency Details check box.
  9. In the list in the table, view the transactions that updated the account balance during the selected financial period.

 

Viewing Account Balances by Period

  1. Open the Account by Period (GL402000) form.
  2. In the Company/Branch box, select the company or branch for which you want to view data.
  3. In the Ledger box, select the ledger of the account you want to view.
  4. In the Financial Year box, select the financial year for which you want to view account details.
  5. In the Account box, select the account whose balances you want to view over the selected financial year.
  6. In the Subaccount box, do one of the following:
    1. Specify a subaccount.
    2. Specify a mask to view a group of subaccounts. To define a mask, specify the values for only some of the segments. The system will select all the different subaccounts that have the specified segment values.
    3. Leave this box blank to view transactions on the account detailed by all relevant subaccounts.
  7. Select the Show Currency Details check box to view currency details.
  8. In the table, view the account balances calculated for the financial periods of the selected financial year.
  9. If needed, view more information on the account as follows:
    1. On the form toolbar, click Account Details to view account details.
    2. On the form toolbar, click Account by Subaccount to view account balances by subaccount.
    3. On the form toolbar, click Go to Previous Record to view account balances in the previous year.
    4. On the form toolbar, click Go to Next Record to view the data for the next year.

 

Viewing Account Balances by Subaccount

  1. Open the Account by Subaccount (GL403000) form.
  2. In the Company/Branch box, select the company or branch for which you want to view data.
  3. In the Ledger box, select the ledger that contains the account you want to view.
  4. In the Period box, select the period for which you want to view account details.
  5. In the Account box, select the account whose balance you want to view for the selected financial period.
  6. In the Subaccount box, do one of the following:
    1. Specify a subaccount.
    2. Specify a mask to view a group of subaccounts. To define a mask, specify the values for only some of the segments. The system will select all the different subaccounts that have the specified segment values.
    3. Leave the box blank to view transactions on the account broken down by all relevant subaccounts.
  7. Select the Show Currency Details check box to view currency details.
  8. In the table, view the account balances for the selected subaccount or group of subaccounts.
  9. If needed, view more information as follows:
    1. On the form toolbar, click Go to Previous Record to view the account balances by subaccount in the previous period.
    2. On the form toolbar, click Go to Next Record to view the account balances by subaccount for the next period.
    3. On the form toolbar, click a subaccount and click Account Details to view the account details.

 

Using the Trial Balance Detailed Report

  1. Open the Trial Balance Detailed (GL632500) form.
  2. On the Report Parameters tab, in the Company/Branch box, select the company or branch for which you want to view data.
  3. In the Ledger box, select the actual ledger whose data you want to view.
  4. In the Financial Period box, select the financial period for which you want to view data.
  5. Select the Suppress Zero Balances check box if you want to exclude accounts with zero balances from the report.
  6. Click Run Report. Review the company trial balance information, which is grouped by the type of general ledger accounts and detailed to each subaccount.

Opening the Trial Balance Summary Report

  1. Open the Trial Balance Summary (GL632000) form.
  2. On the Report Parameters tab, in the Company/Branch box, select the company or branch for which you want to view data.
  3. In the Ledger box, select the actual ledger for which you want to view trial balance information.
  4. In the Financial Period box, select the financial period whose data you want to view.
  5. Select the Suppress Zero Balances check box if you want to exclude accounts with zero balances from the report.
  6. Click Run Report. Review the company trial balance information, which is grouped by general ledger account.

 

Printing transactions for a particular account

  1. Ensure that you connect the printer to your computer and prepare it for printing.
  2. Open the Transactions for Account (GL633500) report.
  3. On the Report Parameters tab, perform the following steps:
    1. Check the Ledger box, and change it, if needed.
    2. Check the From Period setting, and change it, if needed.
    3. Check the To Period setting, and change it, if needed.
    4. In the Account check box, select the account for which you want to view and print transactions.
  4. On the form toolbar, click Run Report. The system displays the generated report.
  5. On the report toolbar, click Print. The browser opens the Print dialog box with printing options.

 

Printing transactions for a particular period

  1. Ensure that you connect the printer to your computer and prepare it for printing.
  2. Open the Transactions for Period (GL633000) report.
  3. On the Report Parameters tab, perform the following steps:
    1. Check the Ledger box, and change it, if needed.
    2. Check the From Period setting, and change it, if needed.
    3. Check the To Period setting, and change it, if needed.
  4. On the form toolbar, click Run Report. The system displays the generated report.
  5. On the report toolbar, click Print. The browser opens the Print dialog box with printing options.