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Termination has incorrect annual leave YTD amounts (NZ)

On the Unused Annual Leave tab of the Termination window, there are two main causes of incorrect annual leave YTD amounts: missing schedules and adjustments to previous pays.

To see how the amount was calculated, you can click it to open the AL YTD Gross Earnings Inspection window, which shows you how the amount was calculated.

Missing schedules

When migrating to MYOB Acumatica — Payroll from a different payroll solution, employee pay history is imported, but employee work schedules are not imported. This means that MYOB Acumatica — Payroll doesn't have the employee work hours information in the employee work shcedule. This information is required to pro-rata the gross earnings in the pay period that the entitlement anniversary date falls in.

This causes MYOB Acumatica — Payroll to assume two things:

  • There are no hours worked for the employee.
  • There are no earnings from that pay period attributable to the 8% gross earnings since last entitlement anniversary calculation.

You might need to manually calculate the final pay amount for unused annual leave by using pay items in those completed pays, then override the value in the Termination window.

Adjustments were made to previous pays

Annual leave YTD calculations for terminations are calculated for each pay and added to a running total from the previous pays. This means that any calculation errors in completed pays will continue to affect AL YTD gross earnings until it resets to zero, which happens when an employee reaches their entitlement anniversary date.

In this case, you might need to manually calculate the final pay amount for unused annual leave by using pay items in the completed pays that have errors. Then, override the final unused annual leave accrual payment value in the Termination window.