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Help your users sign up for 2FA in version 2024.1

Protecting your company data is more important then ever, and 2FA will soon be mandatory for payroll administrators. Help them sign up now to avoid disruption.

Protecting your MYOB Acumatica data is more important than ever. To meet new ATO security requirements for software that manages personal identifiable information, we're making 2FA mandatory for all payroll administrators 30 days after your site is upgraded to 2024.2.

To use 2FA, your users will need to sign up for an MYOB ID account, and start using the purple Secure Authentication button to sign in. You can help them with this by sending them email invitations with a link to sign up.

SignInWithSecureAuthentication

While we'll be making 2FA mandatory for these users, get them on 2FA as soon as you can to avoid any potential interruptions on a pay day.

Upgrading soon?

If you're upgrading to 2024.2 before November, wait until after your upgrade to get your users signed up to 2FA. We'll remind you again when you're ready, and then you can follow the 2024.2 version of this guide.

If your upgrade is scheduled after this date, you're in the right place.

Before sending the emails you'll need to make sure your user account has the External Identity Manager role, which lets you manage other users on the External Identity Management screen.

Checking your user access

In 2024.1 we added the External Identity Management form (MYSM2065) to make it easy to manage user security in bulk.

Anyone can see themselves on the new form, but to view and manage other users you need the External Identity Manager role. To add a role, see User Access: To Modify Access for a User Account.

Only add this role to system administrators, as it gives users a lot of control over access to your system.

Sending 2FA invitation emails

To make it easy for your users to sign up for an MYOB ID account you can send them 2FA emails in bulk, with a sign-up link and instructions.

You can send the emails before or after making 2FA mandatory, and resend them as needed.

  1. Open the External Identity Management form (MYSM2065).
  2. Select the checkboxes next to your payroll administrators.
  3. Click Associate External Identity.
    The Associate Users window opens, defaulting to MYOB ID.
  4. Click OK to send the emails to the selected users.

Users can also sign up for 2FA without an email. Send them a link to the Set up 2FA in 2024.1 article for step-by-step instructions.

Making 2FA mandatory

In 2024.2 we've made some big improvements to user security management which make it easier to make 2FA mandatory for your users in bulk. 

We recommend waiting until after your upgrade to go through this process. For more info, see Enforcing 2FA for your users after your 2024.2 upgrade.